GDPR Notice for Kullahalvön Trailrun

To organize Kullahalvön Trailrun and ensure a smooth competition, we need to collect and process certain personal data about you. We value your privacy and handle your data in accordance with the General Data Protection Regulation (GDPR).

What data do we collect and why?

We only collect the personal data necessary to administer your registration, conduct the race, and publish result lists. This data typically includes:

• Name: For identification and placement on result lists.
• Date of Birth/Age Category: For correct classification in race categories and result calculation.
• Gender: For correct classification in race categories.
• Contact Information (e.g., email): For communication before and after the race, such as confirmations, important information, and result dissemination.
• Club/Team (if applicable): For accurate club results and statistics.
• Finish Time: To establish official result lists.

How is your data used?

Your personal data is used for the following purposes:

• Registration and administration of your entry.
• Execution of the race, including bib number distribution and timing.
• Creation and publication of official result lists (usually including name, club, and time).
• Necessary communication related to the race.

Do we share your data with anyone?

We only share your data with third parties if it’s strictly necessary to conduct the race (e.g., timing companies) and only the data required for that specific purpose. We publish result lists publicly in accordance with race rules and tradition.

How long do we store your data?

We store your personal data for as long as necessary for the purposes for which it was collected. This typically means that data related to results will be retained for historical and statistical purposes, while other data will be deleted after the race is concluded and relevant administration is finalized.

Your rights:

You have the right to:

• Be informed about the personal data we process about you.
• Request correction of inaccurate data.
• Request erasure of your data under certain circumstances.
• Object to certain processing of your data.

If you have any questions about our personal data processing or wish to exercise your rights, please contact us at run@kullahalvontrailrun.se. 

By registering for Kullahalvön Trailrun, you agree to our processing of your personal data as described above.